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Welcome to the Spring 2020 Hearst Enrichment Program!

We are excited to offer a wide assortment of courses, including some new to our programming.  Please follow these links to view the class schedule and course descriptions for our Spring Enrichment session:

Please also review the following information before enrolling your student(s) in the Spring Enrichment Program:

If you have any questions, please feel free to contact us directly at enrichment@hearstes.org.

Note that the Hearst Recreation Center also offers a variety of after school activities. For information on Rec Center programs, please contact the Hearst Recreation Center:

Nakia Longerbeam, nakia.longerbeam@dc.gov or 202-282-2207.

 

OVERVIEW OF PROGRAMMING

We have three categories of classes offered: Teacher-Led Clubs, PTA-Sponsored classes and Private Vendor classes.  The enrichment session will run for 8 weeks, beginning the week of Monday, April 6. Make-up sessions for any enrichment classes cancelled because of unexpected school closure or teacher cancellation will be scheduled to the extent possible.  Every effort will be made for each class to have 8 sessions but please be understanding if that becomes impossible due to time constraints.

  1. TEACHER-LED CLUBS: These include activities such as school sports teams and the musical, and are run entirely by teachers. This session there are 3 Teacher-Led Clubs offered:
    1. Musical with Ms. Beech for 3rd-5th graders on Mondays and Tuesdays from 3:30-4:30pm
    2. Track with Mr. Coleman for 4th – 5th graders on Tuesdays and Thursdays from 3:30-4:30pm
    3. Soccer with Mr. Coleman for 4th – 5th graders on Mondays and Wednesdays from 3:30-4:30pm
  2. PTA-SPONSORED CLASSES: These programs are organized by the PTA and taught by teachers or parent volunteers (e.g., Garden Club, GeoPlunge, etc). PTA-sponsored classes are typically enrolled through a lottery as described below.
  3. PRIVATE VENDOR CLASSES: These programs are designed and taught by outside vendors and sign ups are on a first-come, first-served basis. Registration and payment is set up by those providers. These include French, Spanish, Chess, Karate, Dance, etc.  The PTA provides some organizational help but does not operate these classes. 

 

REGISTRATION PROCESS

REGISTRATION, PRICING AND ENROLLMENT:

  • TEACHER-LED CLUBS: Teacher-Led Clubs are free. Enroll in Teacher-Led Clubs directly with the appropriate teacher.
  • PTA-SPONSORED CLASSES: Students will be asked to pay a $50 administration and supplies fee for each class they attend. Enrollment links will be emailed to the Listserv and Bloomz, as well as posted to the Hearst website (http://www.hearstes.org/enrichment_programs) on Friday, February 28th and the enrollment period will close on Friday, March 6th at 5pm.
    • Lottery Information: If there is more demand for a class than spots available, class assignments will be done by random lottery. Each student will be assigned to one class before any students will get into more than one class. The registration form will allow parents to specify their class preferences for each student. Lottery results/class assignments will be sent out on Monday, March 9th, and we request that parents confirm their student’s enrollment by March 12th. Please make payments (see instructions below) by March 13th.
  • PRIVATE VENDOR CLASSES: Classes vary in price, as set by the vendors. Each vendor will have a direct registration method, either by email or online link. Registration information will be emailed to the Listserv and Bloomz, as well as posted to the Hearst website (http://www.hearstes.org/enrichment_programs) on Wednesday, March 11th. Registration will be on a first-come, first-served basis, beginning on that date.  Please contact those vendors directly with any questions you may have.
    • Note: If you sign your child up for a private vendor class, please email us at enrichment@hearstes.org to let us know which class your child is signed up for and what your child’s aftercare situation is (e.g., Innis, Rec, or parent pick-up). Not all vendors collect aftercare information and we need to know so the PTA can coordinate getting your children to and from classes.

 

TIMELINE:

  • Friday, February 28: Online registration for PTA-Sponsored classes opens (9am)
  • Friday, March 6: Online registration for PTA-Sponsored classes closes (5pm)
  • Monday, March 9: Initial lottery results/class assignments sent out via email
  • Wednesday, March 11: Registration opens for Private Vendor classes
  • Thursday, March 12: Deadline to confirm enrollment in PTA-Sponsored classes via Google forms link
  • Friday, March 13: Payment due to confirm PTA-Sponsored class enrollment
  • Friday, March 27: Registration closes for all enrichment classes
  • Monday, April 6: Most classes begin this week
  • June 2/4: Tuesday/Thursday Classes End (if no make-up required)
  • June 8/10/12: Monday/Wednesday/Friday Classes End (if no make-up required)

PAYMENT/SCHOLARSHIPS:

As described above, the fee for participation in PTA-Sponsored classes will be $50 for each class.  Please pay the fee in one of three ways:

  1. Venmo - @PTAFunds-HearstDCPS
  2. By check, with your $50 check payable to “Hearst PTA” given to the PTA Treasurer, Susan Chun (in person or in her PTA mailbox), with Attention: Enrichment.  Or to Claire Cinque or Cory Levine, Enrichment Committee.  Note your child’s name and the class or classes you are registering for in the Memo line.
  3. Online, at a cost of $53 (the $50 administration and supplies fee, plus a $3 credit card processing charge) at https://hearstelementary.nationbuilder.com/enrichment_payment

Payment must be received by March 13th or your child’s spot may be opened up to a student on the waitlist. The $50 is non-refundable after the first day of the session (Monday, April 6).

We have scholarships available for families unable to pay the administration and supplies fee. To apply, follow the registration instructions above and contact Ms. Brenda Nishimura (brenda.nishimura@k12.dc.gov), our school psychologist who will confidentially handle the scholarship process. 

The $50 fee will be waived for a particular class if a parent or guardian is able to volunteer in that class for the 8 week session, either as the primary instructor or as an assistant.  Contact the enrichment team at enrichment@hearstes.org if you are able to volunteer in this way.

Payment for Private Vendor classes must be made directly to the vendor.

ENRICHMENT POLICIES AND PROCEDURES

Mr. Ali Ibrahim is our primary onsite enrichment coordinator. Supporting him is Ms. Ashly Boyd.  Their role is to ensure that all clubs run smoothly and all children are in the right place at the right time! This is a tall order so please understand the importance of following the procedures outlined below.

CONTACT INFORMATION

Enrichment Onsite Coordinator:  Ali Ibrahim, 704-615-9930 and ali.ibrahim@k12.dc.gov

Enrichment Onsite Support: Ashly Boyd, 202-491-1642

General enrichment questions: enrichment@hearstes.org

Enrichment committee chairs: Claire Cinque, 202-262-0269, claire.kupferman@gmail.com and Cory Levine, 917-331-1706 and coryalevine@gmail.com

ARRIVAL/DISMISSAL

All students are dismissed from their classroom teacher to Mr. Ibrahim and Ms. Boyd in the gym at 3:15 dismissal.  Mr. Ibrahim will meet them, take roll, and arrange students by class.  The instructors from each class will come to the gym to escort their students to their classroom or outside instruction area.

At the end of each session, the instructor will escort the children to Mr. Ibrahim and/or Ms. Boyd in the PreK-K classroom hallway where students can be picked up.  Innis employees will come there to pick up the students in the Innis aftercare program. Please do NOT go to the individual classrooms or outside instruction area to collect your children.  If you are picking your child up after their enrichment class please wait in the lobby until they are dismissed by Mr. Ibrahim or Ms. Boyd to your care.if for any reason you would like to pick up your child early before the end of an enrichment class, you MUST notify Mr. Ibrahim.

The Enrichment Classes are not a substitute for aftercare. It is your responsibility to make sure your child is picked up promptly when class ends or that he or she is enrolled in Innis or the Rec Center. If a situation arises where your child is left without aftercare and someone is not there to pick up your child, you will have to come and pick up your child immediately. Your child will not be able to return to the enrichment class until you have made an arrangement for aftercare

For classes that start at 4:45 p.m., students will be collected between 4:30 and 4:40 p.m. from Innis and Rec and brought to the PreK/K hallway to be checked-in and wait for their Instructor.  Students not in Innis or Rec who are in a 4:45 class should be brought by a parent or care-giver to the PreK/K hallway by 4:40 p.m. for check-in with Mr. Ibrahim and/or Ms. Boyd. 

IMPORTANT:  If your student is in a 4:45 p.m. class but not a 3:30 p.m. class you MUST make childcare arrangements for them (e.g., the Rec, Innis, or supervision by a parent on the playground).  Neither the school nor PTA will be responsible for your children during that time.  If we find that a student is unsupervised during that time period we will immediately call you to come get the student and your child will not be able to participate in the enrichment class.

Also, for the safety of all children, it is important that parents keep us up-to-date on the pick-up arrangements for their child. If you have any change in your child's pick-up plans (e.g., caregiver pick-up instead of going to Innis), please let us know. In that case please email/text Mr. Ibrahim (704-615-9930 and ali.ibrahim@k12.dc.gov) If you send an email, please also cc enrichment@hearstes.org.  Additionally, if your child is going to be picked up by someone other than a parent, please make sure that we have that person's name and telephone number. Mr. Ibrahim will not release children to anybody that is not designated

LATE PICK-UP FEE

It is critical that children be picked up on time.  Our Enrichment Program teachers have other commitments and responsibilities after their classes are over, and we must respect their time.  For this reason, a late fee of $1 per minute per child will be assessed for all parents who pick up their child(ren) late.  If you are more than fifteen (15) minutes late picking up your child on any occasion, or if you are late more than once, your child will no longer be able to participate in the class.

DISCIPLINE

Participation in the enrichment clubs is a voluntary activity. We ask that all students participate willingly in class, avoid causing disruption to others, and behave in a respectful manner to all!  In the event of a problem, a child may be pulled from the enrichment club by Mr. Ibrahim and the child’s parent or guardian will receive a phone call.  In the event of a second occurrence requiring a student to be pulled from class, that student will no longer be able to participate. We hope to have a problem-free program but also want to make our discipline policy clear for all!

ATTENDANCE

Attendance will be tracked; students will also risk being removed from a class if they have more than two unexcused absences (e.g., not due to travel or sickness).  If your child is out sick from school on the day of an enrichment class, or cannot attend the enrichment class for some reason, please notify us as quickly as possible (ideally 24 hours in advance) so we know to not look for that student.  To let us know your child will not be in the program on a given day please email/text Mr. Ibrahim (704-615-9930 and ali.ibrahim@k12.dc.gov). If you send an email, please also cc enrichment@hearstes.org.

Every effort will be made by our onsite coordinators, with the assistance of DPR and Innis staff, to make sure all students arrive on time and attend the classes they are enrolled in. To ensure smooth transitions and reduce confusion, please remind your students which day(s) and time(s) they are attending enrichment classes (and that they must attend). Students will not be allowed to miss enrichment, for any other school activity, unless Mr. Ibrahim is notified via email/text/call/or written note. Students attending 4:45 pm classes should be mindful of the efforts of our staff (roll calls etc.) to collect them, from the playground or otherwise, for those classes. 

SNACK

If you would like for your child to have a snack, please make sure to include one in his or her backpack the day of the class. Water fountains will be available for students, but your child may bring his or her own water bottle.  Parents whose children go to Innis please note that they will NOT get a snack from Innis before going to a 3:30 p.m. enrichment class; if you feel that your student would benefit from having a snack at 3:15 p.m. please put one in their backpack for them to eat then.

MEDICAL NEEDS

If your child has any particular medical needs (e.g., allergies, epi-pens, etc.) it is your responsibility to notify the enrichment team (enrichment@hearstes.org and ali.ibrahim@k12.dc.gov), as well as the class instructor. Please note the enrichment staff does not have access to the Nurses Office during afterschool enrichment hours.