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VIEW SCHEDULE

We are excited to begin our Fall Enrichment Session! You can now download the Fall 2018 Schedule.

As discussed in the Spring, we have engaged Kaizen Fitness as an external enrichment management company to help run things this year. Please do bear with us during the transition! Everyone from Kaizen and the current PTA/Enrichment Committee are working diligently to ensure a successful and engaging Fall Enrichment Term.
 
Please see the attached Fall Enrichment Class Schedule - including 1 additional class (Friday - Theater) from the schedule that went out over the weekend. Full class descriptions are located on the Sign-up Genius link used for registration. Classes are color-coordinated to explain the category which they fall into: 1) PTA-Sponsored Class, 2) Teacher-Led Club, and 3) Vendor Class. The process for registration for each category will be explained below. One key change from last year is that the second class will run from 4:45 pm – 5:45 pm in order to improve the transition process between the two class times. Classes begin September 17th and run for 8 week sessions, unless noted otherwise. Please know all effort will be made to arrange make-up classes due to Teacher illness/inclement weather cancellations.
 
Enrollment and Payment Process: **Class sign-up will begin Tuesday, September 4th at 12:00 PM** 
 
1) PTA Sponsored Classes: The lottery system for the PTA Sponsored classes will open at noon on Tuesday, September 4th. Please use this link to select up to three choices of PTA Sponsored classes for your student to be placed into via the lottery. https://goo.gl/forms/i6ySiBubl5iFUyWt2  
There is typically more demand for a class than spots available, so class assignments will be done by random lottery. Each student will be assigned to one class before any students will get into more than one class. The registration form will allow parents to specify their class preferences for each student. In the Winter and Spring enrichment sessions, preference will be given to students who have not previously participated in any enrichment class this school year. **Please only select classes and submit payment for their confirmed class. PTA Sponsored classes are $25, with the exception of SeaPerch with Mr. Munz which will have an additional cost dependent on the number of students enrolled. You can pay the fee in one of two ways: a) Online, at a cost of $28 (the $25 administration and supplies fee, plus a $3 credit card processing charge) at https://hearstelementary.nationbuilder.com/enrichment_payment b). By check, with your $25 check payable to “Hearst PTA” given to the PTA Treasurer, Susan Chun (in person or in her PTA mailbox), with Attention: Enrichment. Note your child’s name and class you're registering for in the Memo line. We have scholarships available for families unable to pay the administration and supplies fee. To apply, follow the registration instructions above and contact Ms. Brenda Nishimura (Brenda.Nishimura@dc.gov), our school psychologist who will confidentially handle the scholarship process.
 
2) Teacher-Led Clubs: There is no fee for participation in these Teacher-Led Clubs. Please use the Sign-up Genius link to sign your student up for Chorus and Running Club. **Please note, the Sign-up Genius site works on smartphones but is more user friendly on a computer. https://www.signupgenius.com/go/4090545aea82ba7fb6-fri5  
 
3) Vendor Classes: Registration for Vendor Classes is on a first-come, first-serve basis. Using the following link, you may register and pay for all Vendor Classes. **Please note, the Sign-Up Genius site works on smartphones but is more user friendly on a computer. https://www.signupgenius.com/go/4090545aea82ba7fb6-fri5  
 
4) Piano Lessons: Private piano lessons are available after school at Hearst with piano instructor Mr. Eric McGee. Please contact him directly for availability and pricing at: 202-669-5918 or ercm0229@aol.com.
 
5) DCPR Classes: The Hearst Recreation Center also offers a variety of after school activities. For information on Rec Center programs, please contact the Hearst Recreation Center: Kim Campbell, 202-282-2207 or kim.campbell@dc.gov.
ENRICHMENT POLICIES
Please review the Policies for the Fall Enrichment Session located here:
ENRICHMENT PROCEDURES
Ali Ibrahim is continuing on as our Onsite Enrichment Coordinator. His role is to ensure that all clubs run smoothly and all children are in the right place at the right time! This is a tall order so please understand the importance of following these procedures.
ARRIVAL/DISMISSAL
All students in 3:30 enrichment classes are dismissed from their classroom teacher to Mr. Ibrahim in the gym at 3:15 dismissal where Mr. Ibrahim will meet them, take roll, and arrange for students to get to each class. The teacher leading the course will escort their students to their classroom from the gym.
At the end of each session, the instructor will escort the children to Mr. Ibrahim in the PreK-K classroom hallway where students can be picked up. Innis employees will come there to pick up the students in the Innis aftercare program. **Please do NOT go to the individual classrooms to collect your children. We discourage parents from sitting in on enrichment classes as it is a disruption to the class. If you would like to volunteer for a class that your child is taking, please contact enrichment@hearstes.org. If you are picking your child up after their enrichment class please wait in the lobby until they are dismissed by Mr. Ibrahim to your care.
The Enrichment Classes are not a substitute for aftercare. It is your responsibility to make sure your child is picked up promptly when class ends or that he or she is enrolled in Innis or the Rec Center. If a situation arises where your child is left without aftercare and someone is not there to pick up your child, you will have to come and pick up your child immediately. Your child will not be able to return to the enrichment class until you have made an arrangement for aftercare.
For classes that start at 4:45 p.m., Mr. Ibrahim will collect the students from the Rec program, Innis, or their 3:30 p.m. enrichment class and organize them in the PreK-K hallway for their 4:45 p.m. classes instructors to pick up for class.
IMPORTANT: If your student is in a 4:45 p.m. class but not a 3:30 p.m. class, you MUST make childcare arrangements for them (e.g., the Rec, Innis, or supervision by a parent on the playground). Neither the school nor PTA will be responsible for your children during that time. If we find that a student is unsupervised during that time period we will immediately call you to come get the student and your child will not be able to participate in the enrichment class.
Also, for the safety of all children, it is important that parents keep us up-to-date on the pick-up arrangements for their child. If you have any change in your child's pick-up plans (e.g., caregiver pick-up instead of going to Innis), or if your child will be out sick/missing enrichment class that day, please let us know. In that case please text/email Ali Ibrahim, 704-615-9930/ hearstmanagementprogram@gmail.com. Additionally, if your child is going to be picked up by someone other than a parent, please make sure that we have that person's name and telephone number.
SNACK
If you would like for your child to have a snack, please make sure to include one in his or her backpack the day of the class. Water fountains will be available for students, but your child may bring his or her own water bottle. Parents whose children go to Innis please note that they will NOT get a snack from Innis before going to a 3:30 p.m. enrichment class; if you feel that your student would benefit from having a snack at 3:15 p.m. please put one in their backpack for them to eat then. No nuts allowed.
MEDICAL NEEDS
If your child has any particular medical needs (e.g., allergies, epi-pens, etc.) it is your responsibility to notify the enrichment team (hearstmanagementprogram@gmail.com), as well as the class instructor. Please note the enrichment staff does not have access to the Nurses Office during afterschool enrichment hours.
CONTACT INFORMATION FOR QUESTIONS: Enrichment Management Company: Ali Ibrahim, email: hearstmanagementprogram@gmail.com cell phone: 704-615-9930 General Enrichment Questions: enrichment@hearstes.org